Office Manager / Administrator
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Position Overview & Specifications
Company description
We are a Legionella control and water treatment company operating from our base in Perth. We specialise in commercial, industrial and private water systems. Our mobile engineers complete installations, repairs and servicing throughout Scotland. We are a real living wage employer
Job description
Due to company growth we have a position for an office manager / administrator working from our base in Inveralmond Industrial Estate, Perth. This role is a great opportunity for an enthusiastic, proactive and reliable individual with previous experience of a similar role. We would be seeking an individual that can work with our existing systems and also has the drive to implement new systems as the company grows. The individual must have excellent IT skills and manage their own time to complete all the required tasks.
Training will be provided for all aspects of the role although previous experience is essential.
Daily routine tasks:
- Proof read and send work reports to clients
- Scheduling works / diary management using our dedicated reporting software
- Deal with incoming emails, telephone calls and face to face with customers
- Work with colleagues from initial enquiry through to project completion.
- Maintain company systems
- Organise vehicle and equipment maintenance
- Arrange insurance for vehicles, business etc.
- Book external training courses when required
- Stock take / order materials
- Receiving deliveries, packing and sending items to customers
Book keeping tasks (basic):
- Send invoices
- Chase unpaid invoices
- Upload receipts to accounting package
- Send monthly credit account statements
- Liaise with company director / accountants when required
- Check timesheets and send to the accountants
The successful applicant should be able to demonstrate the following:
- Excellent Microsoft software, IT and numeracy skills
- Well presented with great communication skills
- Highly organised with great attention to detail
- Able to work on their own
Job Types: Full-time, Permanent
Salary: £25,000.00-£30,000.00 per year
Schedule:
- Monday to Friday
Education:
- GCSE or equivalent (preferred)
Experience:
- Managerial / Administration: 1 year (preferred)
Work Location: In person
Application deadline: 26/05/2023
Reference ID: PHX Office Manager
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: General
Based on transatlantic hiring benchmarks for Office Manager / Administrator roles across PHX Water's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to General.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £25,000 - £30,000 bracket, including retirement vesting and health parity.
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