Secretary

Job Title:
Secretary
The Role:
We are seeking a highly organised and efficient Secretary to join our company. The position is based in our London office, a stones’ throw from Leicester Square.

This is a great role for someone who wants to get involved with a variety of tasks and be included in many aspects of a growing company.

Responsibilities will include, but are not limited to: -

• General housekeeping around the office
• Archiving
• Helping all departments and staff on daily basis
• Updating documents and preparing tenders/submissions, reports and the occasional presentations
• Copy typing
• Managing the staff diary on a daily basis using Outlook calendar
• Setting up the rooms for meetings and preparing drinks and collect/order lunch as and when required
• Reception including:
• Answering telephone
• Meeting and greetings guests
• Booking meeting rooms
• Assisting with staff queries
• Stationery orders
• All other general reception duties
• Any other tasks which may be reasonably required within the definition of general administration

The candidate will be expected to help all staff with queries and have a ‘can-do’ attitude, meticulous attention to details, excellent communication skills and the ability to work independently as well as part of a team.

This is a full-time role. Hours: 8:30am – 5.00pm or 9:00am – 5:30pm

Requirement:
The ideal candidate will be an experienced Secretary

• The applicant must be computer literate with an Intermediate Level of Word and Excel skills as well as demonstrate knowledge of other Microsoft Programmes and Adobe Acrobat
• Excellent telephone manner
• Proficient at touch typing
• High attention to detail
• Be able to multi-task
• Work well within a team but also have the ability and confidence to work alone and take initiative
• Excellent organisation and communication skills
• Ability to work under pressure and deliver to deadlines

Package:

• Initially 25 days annual leave increasing with service
• Pension scheme
• Ride to work scheme
• Buying of additional holidays
• Season ticket loan
• Social events

Our Company:
We are a Construction Consultancy, have been around since 1970 and employ over 180 people. Over the years, we have built a reputation for integrity, reliability, and excellence in our services.

Our business, which operates across our five offices in Beckenham, Brighton, London, Colchester and Cambridge, is continuously growing, and our client's feedback is glowing.

We have achieved our success by focusing on the goals of supporting and looking after our employees, Clients, making sure that any future expansion does not conflict with these ideals.

We consider our employees our most asset and continue investing in them. We want to ensure that our employees are empowered and encouraged to participate in decision-making, and we believe that owning a personal stake in the business gives our employees a sense of autonomy and ownership; as a result, we are now Employee Owned.

This change gives our employees more of a voice and more involvement in our business's success. We will engage, share opinions, make decisions, and have a collaborative approach to innovating how we conduct business.

For more information on Potter Raper please visit our website – www.potterraper.co.uk
Office Location:
Potter Raper Ltd

101 St Martin’s Lane

London WC2N 4AZ
Process:
We will review your cover letter and CV in detail, should you be successful at this stage then you will be invited in for an interview via Teams in the first instance. During the interview we will explain the next steps and give you an opportunity to ask us any questions you may have.

We are an Equal Opportunities Employer and all applications will be treated in the strictest confidence.
Reference Number:
SEC/OS/LDN/23

Recruitment Policy:
We will not be considering applications from Recruitment Agencies for this role.

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company events
• Company pension
• Cycle to work scheme
• Gym membership
• Referral programme

Schedule:

• 8 hour shift

Experience:

• admin: 2 years (required)

Work Location: In person

Reference ID: SEC/OS/LDN/23
Expected start date: 20/03/2023