Admin Assistant

TO APPLY PLEASE VISIT https://www.readingfc.co.uk/club/vacancies/admin-assistant-activities AND FOLLOW THE INSTRUCTIONS. CV's WILL NOT BE ACCEPTED.

Job title: Admin Assistant

Employer: Reading FC Community Trust

Location: Select Car Leasing Stadium, RG2 0FL

Contract: 1-year Fixed Term, starting 17th July 2023.

Salary: £12.00 per hour

Hours of work: 9:30 -2:30, 15 hrs (3 days a week), with potential of increasing to 20 hrs (4 days a week)

Department: Activities

Reporting to: Head of Activities

Job purpose

To deliver admin support to the Activities Department of the Community Trust.

To assist the department heads and managers ensuring all information collected is accurate.

To liaise with the Activities Administration Officer

Main duties

• To ensure the registers are completed accurately for each session.
• Support in coordinating the Activities Department’s activities and operations (staff rotas, manage travel arrangements & agendas)
• To support budgeting and bookkeeping procedures
• To order and manage office stationery and supplies.
• Maintain internal databases/ keep accurate filing records in line with internal policies
• To liaise with external agencies, ensuring all data received is accurate.
• Manage phone calls, emails, letters etc.
• To uphold the Trusts GDPR and Data protection policies.
• To adhere to a strict code of confidentiality in respect of any information relating to Reading Football Club and its operation.
• To maintain and follow Reading Football Club Community Trust’s policies and procedures (including but not limited to Safeguarding (Child Protection), Health, Safety, Equal Opportunity, Data Protection and Mental Health and Wellbeing).
• To act in a manner that always supports the Trust’s Vision and Values, representing the Trust in a professional manner.
• To assist colleagues with any other reasonable duties.

Person specification:

Essential (E), Desirable (D)

Qualifications:

• At least 5 GCSE’s/ O (E)
• Administration qualification (D)

Experience:

• Experience working in an Admin role (E)

Knowledge:

• IT- Word, Excel and outlook. (E)
• GDPR and data protection. (E)
• How to liaise with customers. (D)

Skills:

• Good Communication (E)
• Able to maintain high levels of confidentiality. (E)
• Good attention to detail. (E)
• Good time keeping. (E)

Attitude:

• Proactive and positive (E)
• Ability to problem solve. (E)
• Willing to help where possible. (E)

Job Types: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 15 per week

Salary: £12.00 per hour

Benefits:

• On-site parking
• Sick pay
• Store discount

Schedule:

• Day shift

Work Location: In person

Application deadline: 14/06/2023
Expected start date: 17/07/2023