Contract Manager

Job reference number 292226

£55,000 - £65,000 (subject to experience), per annum, £6,809 car allowance, heathcare and 15% bonus potential, 22.5 days annual leave plus bank holidays and pension scheme

Full time, 37.5 hours per week

Permanent

Remote Working with UK travel

Royal Mail Property & Facilities Management have a vacancy for a Contract Manager who will be accountable for the leadership and management of third-party FM service contracts for the Waste Management Portfolio. With over 2,600 sites, Royal Mail has one of the largest corporate real estate and property portfolio in Europe. With a such large estate, the waste generated is immense; from food waste, recycling material to fleet and hazardous waste, we need to control and reduce our waste.

The role
The key factor of the role will be to manage waste and maximise recycling revenue across Royal Mail and Parcelforce sites. You’ll be responsible for the control of containerised waste, disposal of Hazardous Waste, usage of recycled materials, wastewater and fuel spillages and driving the reduction of waste.

As a Senior member of the Facilities Management (FM) Management team, you’ll provide credible and effective leadership for FM service delivery and customer issue resolution. You’ll develop and maintain excellent relationships with internal customers and 3rd party suppliers to manage waste, improve efficiencies and reduce costs.

You’ll be the driver of safe working practices within the waste management portfolio and be accountable for the successful delivery of external FM service contracts to agreed budgets, ensuring customer satisfaction and contract performance measures are met and exceeded.

Working closely with procurement, Legal, Finance and Royal Mail Operations, you’ll manage the day to day contractual and commercial interface between Property & Facilities Solitons (PFS) Ltd and all the 3rd Party service partners and take the lead in a review of PFS Ltd suppliers to rationalise the supply chain, implement better unit prices and drive transformation.

Furthermore, and with the support from a Waste Data Analyst (who you will line manage), you’ll be responsible for the collation and production of accurate waste information reports from multiple 3rd party sources.

• The quality, operational, H&S and commercial performance, effective account management and associated relationships for a range of third-party contract FM services with a national value upwards of £6m per annum.
• Ensuring that the service partners deliver the contract requirements, monitoring KPI’s and analysis of the management information.
• Managing specification changes, formal notifications of change, price book variations, PO raising, contract administration, eProcurement changes and performance requirements.
• Participate in an out of hours ‘on call’ rota on a regular basis with other senior managers in PFS Ltd.
• Carry out regular site visits and audits to ascertain the effectiveness of PFS Ltd third-party supply chain services with input from operational colleagues and RM customers.
• Act as the point of contact for contractual, commercial, and service queries associated with the contracts, acting as a Subject Matter Expert (SME) to the PFS HD, Operations and Senior Managers.

Location
Remote working with responsibility for all UK sites. This may involve extensive travel as and when required.

• Proven experience from a large, multi-site, waste industry background (essential)
• Knowledge of owned FM services – e.g., waste legislation, contract life cycle planning and contract & large FM account management.
• Excellent knowledge of Health, Safety and Compliance legislation relating to the FM services industry.
• A Degree or Relevant Technical qualification at or above NVQ level 5 and extensive operational experience at a relevant leadership level within property, FM contracting or similar.
• Demonstrable experience of budget management, with a proven history of effective cost management and margin achievement, analytical skills, with the ability to review and analyse performance data, budget information.
• Strong presentation skills and communication, with the ability to effectively create and deliver effective written reports and verbal presentations.
• Excellent leadership skills, with the ability to positively negotiate, influence delivery teams and customers.
• Excellent customer management, relationship management.

Closing Date: Monday 30th January. Please note, this advert may close early if the appropriate number of applications has been reached.

Interview Dates: We plan to hold the first stage interviews 10th and 13th February.

About Us
Royal Mail Property & Facilities Solutions is responsible for upgrading and safely maintaining one of the largest corporate real estates and property portfolios in Europe, with over 2,600 sites. We pride ourselves in working to the highest standards of both technical assurance and customer service. It’s our job to support Royal Mail in being the best delivery company in the UK and that it is fit for delivering to 29 million addresses nationwide, six days a week.

Through our core delivery pillars of Real Estate & Value Generation, Property Programmes & Projects, and Workplace Services, Royal Mail Property & Facilities Solutions plays a key role in keeping the mail moving.

Royal Mail Property & Facilities Solutions employs 3000 employees and is owned by Royal Mail Group Ltd.

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