HR Coordinator

Job Description

Job Title: HR Coordinator

Reports to: HR Manager

Job Purpose:
The function of the HR Coordinator role is to provides a professional, confidential, and administrative HR service to the business. To be the first point of contact to staff for recruitment, training, and contractual queries.

The HR Coordinator will support the HR Department in required HR’s practices and objectives that will provide an employee-oriented high-performance culture within the business. You will be required to perform in HR functions and rapidly learn to overcome its challenges. Reporting directly to the HR Manager and working closely with colleagues to ensure all HR duties are undertaken in accordance with employment law, company policy and ensuring any risk to the business is minimised.

The Role

Key Responsibilities and Duties include:HR duties:

• Support the Recruitment Department with the entire onboarding process including but not limited to, creating and/or managing: Internal ads, offer letter & employment contracts, and arranging induction/onboarding experience
• Carry out Right to work checks for current employees who’s right to work are due to expire and right to work checks for all new hires.
• Maintain records of personnel-related data (payroll, personal information, leaves) in both paper and the database and ensure all employment requirements are met
• Liaise with other departments or functions (payroll, IT, SHEQ etc) when required
• Support the Payroll Department by providing the relevant documentation/information in a timely manner
• Carry out the DBS checks for all and current employees
• Carry out the applications for passes for the Virgin Contract
• Ensure that the Probation Procedure it is being adhered to and all parties involved are following it
• Carry out reference checks for new employees
• Manage the HR inbox in a timely and professional manner
• Produce and submit reports on general HR activity on a monthly basis
• Assist in ad-hoc HR projects
• Ready to perform any ad-hoc duties instructed by the HR Manager or HR Director.

Coordinator Responsibilities:

• To be a pro-active member of the team.
• To be an ambassador for the department.
• To highlight and help resolve any issues/challenges/ within the office.
• To represent the company in a positive, professional manner at all times.
• To be prepared to support fellow managers in any meetings required.

Experience and Knowledge:

• Proven experience as an HR coordinator or relevant human resources/administrative position
• Knowledge of human resources processes and best practices
• Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular)
• Experience with HR databases and HRIS systems (e.g. Templa)
• Ability to work with DBS and Right to Work software
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Good organizational and time management skills
• CIPD certification is an advantage
• Meticulous attention to detail.
• Effective HR administration and people management skills.
• Exposure to payroll practices

Requirements:

• Flexibility to work at multiple locations if required.
• Excellent IT skills.