HR Operations Assistant

A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 50 law firm to achieve “Platinum Standard” Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.

The HR Operations team sit within the HR Benefits team and are responsible for processing employment changes, ensuring these are accurate, updating changes to SAP and communicating changes to payroll. The HR Benefits team is responsible for payroll, employee benefits and the management of HR systems and data.

The role will be responsible for processing all employment contract changes relating to the life cycle of an employment contract. You will also be expected to support the local HR Managers and Advisors with HR administration. You will produce contract documentation together with related administration. You will update the HR system and communicate all changes to our Payroll Officer. The role will also be expected to provide support to the wider Benefits team as and when required.

• Processing a wide range of HR employment changes
• Updating and maintaining the HR database (SAP)
• Producing high quality employment documentation
• Managing own workload against deadlines and changing priorities
• Work tracking
• Operational liaison with employees and line managers
• Operational liaison with IS (Information Services)
• Operational liaison with local HR

In addition, the role will involve developing the team’s processes to deliver an excellent client experience.

Essential knowledge and skills:

• Previous experience in an administration role is essential
• Previous experience in using Word, Outlook to an advanced level and Excel to an intermediate level is essential
• Commitment to quality with excellent attention to detail
• Understanding the importance of data in a wider context
• Highly organised with the ability to prioritise own workload and work under pressure to meet deadlines
• Professional, self-confident and calm approach
• Strong communication skills
• Excellent client care skills
• Ability to work alone and within a team

Desirable knowledge and skills:

• Previous experience in HR administration and using a HR system is desirable
• Previous experience as a HR system super user is an advantage
• Involvement in HR systems project and/or HR business process project
• Experience of providing centralised business processes
• Experience of SAP HR
• Experience of working in a law firm

Background checks

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. These checks will include employment references covering the last 5 years, proof of ID, proof of address covering the last 5 years. Personal vetting credit search (which will only highlight Insolvency or County Court Judgements – Should any adverse data show on the Personal Vetting search them any offer of employment made be withdrawn). Terrorism check (against data supplied by the Bank of England) and a basic DBS check previously known as a Criminal Records check.

Our approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.