Facilities Coordinator

Facilities Coordinator

Job Reference: SDX/TP/RF8816/CS

Contract Type: Permanent – Full Time

Location: Culham Science Park, Abingdon

Closing Date: 20/02/2023

Package Description
Up to £27,000pa + excellent benefits

Work Pattern – 40 hrs pw predominantly Monday to Friday, flexibility required

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Flexible and dynamic work environment
• Access to ongoing training and development programs
• Countless opportunities to grow within the company
• Full training

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

Job Introduction
As a Facilities Coordinator at Sodexo on Culham Science Park, you are also a strong multitasker and quality of life improver. You will be responsible for ensuring that all aspects of FM tasks are allocated, completed and updated on system, whilst supporting the Regional General Services Manager in all administration related to the delivery of the facilities services delivered on-site. This will involve working with on-site Sodexo team, Senior Sodexo Management, client staff and sub-contractors.

Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

The ideal candidate will be experienced in soft services facilities management with a solution finding focus and a proactive work approach. You will love a challenge and have excellent communication skills as this will involve working with on-site Sodexo team, Senior Sodexo Management, client staff and sub-contractors.

Main Responsibilities
What you’ll do:

• Issue works instructions received from our client to approved contractors in order for them to quote
• Meet and host any contractor visits required to produce quotes, including arranging for the necessary communications and security controls.
• Deliver site inductions to contractors and employees.
• Issue permits to contractors and employees when necessary.
• Prepare Sodexo quotations for works for submission to the client and support with business case presentations for projects.
• Follow up work in progress and update on in-house system.
• Provide, as requested updated information to the Client, or management.
• Support the General Services manager by analysing the financial data to control the costs against budgets.
• Provide information and to assist in the compiling of monthly report.
• Manage the Sodexo help desk operation, assigning and closing out jobs.
• Liaise with suppliers and vendors to ensure timely receipt and processing of invoices.
• Liaise with site team to ensure timely distribution of reports and follow up required to achieve timely close out of actions.
• Deliver mandatory and job-related training sessions to frontline staff, maintaining accurate training record cards.
• Ordering of stock of consumable items and assisting with stock take when necessary.
• Support the Regional General Services Manager / management team in general administrative duties involved with the contract scope on site.

For a full list of responsibilities please view the attached job description

The Ideal Candidate
What you bring:

• Have a good basic education, with good written and spoken English and basic mathematical skills.
• A keen eye for detail
• Experience in the operation of asset management systems.
• Proven experience in office administration
• Skilled and experienced in office software packages e.g. Excel, Powerpoint and MS Office tools, ability to produce reports, spread sheets and presentations
• Strong interpersonal skills enabling ongoing positive relations with all stakeholders
• Be a team player with a flexible and adaptable approach.
• Excellent planning and organizational skills
• Be able to provide both summarized and detailed reports, on current operations department activities when requested to do so.
• Ability to be on location by at least 8.00am Monday to Friday

About The Company
In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home servicesthrough Prestige Nursing + Care and the Good Care Group.

Vital Spacesis Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process

Job Types: Full-time, Permanent

Salary: Up to £27,000.00 per year

Schedule:

• Monday to Friday

Work Location: One location

Reference ID: SDX/TP/RF8816/CS