Auction Administrator
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This vacancy has been independently reviewed by the OppaJob Transatlantic Career Intelligence Desk to confirm authentic direct employer recruiting, verify compensation transparency, and eliminate applicant processing fees.
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Position Overview & Specifications
Excellent opportunity for an Auction Administrator to join an international auction house. We especially welcome applicants who have experience of working within an auction environment.
Aim of Role: To provide full administration support to the auction team in Spink Collectables
Main responsibilities:
- Registration
- Account merges
- Maintenance of web database and back end database of various platforms
- Client communication – Buyers and Vendors
- Send pre-sale advices and payment instructions to vendors
- Process returned pre-sale advices
- Client statistics
- Create sale and post on internal calendar, website, Spink Live, etc.
- Calendar for Insider magazine
- Checks before upload and going live
- Transmit to printers and checks to be carried out
- Proof reading and corrections for standing pages
- Arrange production of adverts
- Catalogue subscriptions
- Catalogue requests
- Send catalogues to vendors with relevant paperwork
- Generate mailing lists for all categories
- Specialised interest lists
- Combine with Insider mailing list
- Preparation of viewing forms and Auction viewing
- Processing bids
- Operating Spink Live
- Clerking
- Phone bidding
- Sale statistics
- Generate and send invoices and sale results
- Breaking sales
- Packing and sending lots
Essential skills
Previous experience of working in an auction house
Microsoft Excel
Microsoft Word
Microsoft Outlook
An ability to work under pressure
Well organised and tidy
An ability to be flexible
Useful skills
Foreign languages
Other information:
Foreign travel may be required to administrate sales abroad.
Only those with appropriate UK visa/settlement status to work in the UK will be considered.
Job Types: Full-time, Permanent
Salary: £26,000.00-£28,000.00 per year
Benefits:
- Company pension
- Private medical insurance
- Sick pay
Schedule:
- 8 hour shift
Ability to commute/relocate:
- London, WC1B 4ET: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Reference ID: AUCTION
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: General
Based on transatlantic hiring benchmarks for Auction Administrator roles across SPINK's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to General.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £26,000 - £28,000 bracket, including retirement vesting and health parity.
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