Examinations Assistant

STANMORE COLLEGE

EXAMINATIONS ASSISTANT
(Permanent, full time, 36 hours per week)

We are looking for an efficient person to contribute as a member of the Examinations team to ensure that the entry, registration and examinations undertaken by Learners at all College sites are managed effectively and efficiently and completed in accordance with the Awarding bodies requirements. Further, that the data involved in these activities is recorded accurately within the College’s Management Information

Systems (MIS).

You will have a minimum of one year’s experience in an administrative role and qualified to minimum Level 2 Literacy & Numeracy and Level 3 administration or equivalent qualification.

Staff Benefits

• Staff Development & Training Opportunities
• 50% discount on college run courses (Adult Guide)
• Generous pension scheme
• Generous holiday leave entitlement, plus bank holidays
• Season ticket loan
• Free on-site car parking
• On-site cafeteria and coffee outlet (Costa Coffee)

• Health & Wellbeing
• Free independent telephone counselling service with our Employee

Assistant Programme

• On-site Counselling service
• Free on-site gym
• Various evening well-being classes
• Cycle to work scheme

Salary: Band E, Points 13 – 16, £21,738 - £23,785 per annum

Application form and further details of the post available from the Stanmore College website: www.stanmore.ac.uk/vacancies

Closing date for applications is Tuesday, 28th February 2023

Interviews will take place on Thursday, 9th March 2023

STANMORE COLLEGE

JOB DESCRIPTION

POST: Examinations Assistant

REPORTS TO: Examinations Manager

JOB SUMMARY:

To contribute as a member of a team to ensure that the entry, registration and examinations undertaken by Learners at all College sites are managed effectively and efficiently and completed in accordance with the Awarding bodies requirements.

Further, that the data involved in these activities is recorded accurately within the

College’s Management Information Systems (MIS).

Main Activities

• Ensure the timely collection, and submission of exam data within the guidelines set by the College and Awarding Bodies
• Assist the Exams Manager in the generation and transmissions of examination submission (via Electronic Data Interchange) to examination boards and receive results for examinations by EDI.
• To ensure that achievement data is recorded in an accurate and timely manner to maximise funding and success rate data
• To ensure that the working practices adhere to all JCQ and Awarding Bodies regulations
• Contact external invigilators to arrange attendance for exam invigilation
• Assist in the preparation of the exams timetable
• Issuing of results to student and staff including dispatch of certificates
• To liaise with Maintenance Department & Technical Services regarding the suitable preparation of exam venues following guidelines
• Keep departments updated with circulars/information from Examinations Boards
• Receive and check examination papers on arrival at the College and also of scripts prior to dispatch.
• Develop an in-depth knowledge of examination papers, boards, regulations, and development and use this information to provide more detailed or specific advice and support to staff and students.
• Ensure secure filing of student examination records and maintain appropriate student confidentially
• To invigilate exams as required
• To assist with MIS(Data duties at peak times and as and when required
• Ensure that adequate audit evidence in kept and maintained to support internal & external audits
• To deal with enquiries from staff, students and other stakeholder and to assist in resolving enquiries with the team.
• Maintain confidentiality of student data and adhere to the College’s Data Protection and Information security policies
• To undertake Staff development and training relevant to the position

JG : 03.01.2023

• To have a flexible approach to working hours including evenings, weekends when necessary
• To carry out any other duties commensurate with the level of the post as required.

This job description is current at the date shown below. In consultation with the postholder, it is liable to variation by management within a reasonable timescale to reflect or anticipate changes in or to the job.

Salary: Band E, Points 13 – 16, £21,738 - £23,785 per annum

Closing date for applications is Tuesday, 28th February 2023

Interviews will take place on Thursday, 9th March 2023

JG : 03.01.2023

STANMORE COLLEGE PERSON SPECIFICATION

JOB TITLE: EXAMINATIONS ASSISTANT

Essential criteria

Criteria Possible source of evidence

QUALIFICATIONS:

Level 2 Literacy and Numeracy Level
3 Administration or equivalent Application form/certification qualification

EXPERIENCE OF:

Experience of JCQ Regulations Application form/supporting statement/ interview

Experience of coordinating examinations Application form/supporting statement/ interview

Experience of Safeguarding children and Application form/supporting vulnerable adults within the educational statement/ interview environment

Desirable experience of Examination Boards’ Application form/supporting
Procedures and Regulations including statement/ interview registration and certification

Desirable experience of using Pro Solution Application form/supporting student record MIS system or similar MIS statement/ interview systems

Desirable experience of working within FE as part Application form/supporting of the MIS team statement

KNOWLEDGE OF:

Knowledge of business tools and IT packages Application form/supporting including Excel and Word statement/ interview

Knowledge of examination processes and Application form/supporting procedures statement/ interview

Previous experience with database systems or Application form/supporting the handling of large quantities of data statement/ interview

An understanding of the Data Protection and Application form/supporting

Freedom of Information Act statement

SKILLS:

Good administration and communication skills, Supporting statement/ interview both verbal and written

Excellent planning, organisation and problem Supporting statement/ interview solving skills

Ability to remain calm under pressure, retain Supporting statement/ interview focus and ensure accuracy

JG : 03.01.2023

ABILITY TO:

Ability to produce work accurately to a tight Supporting statement/ interview deadline, with keen attention to detail

Ability to work closely and supportively with Supporting statement/ interview other teams, colleagues and external agencies.
Professional and approachable

Able to exercise informed judgements and make Supporting statement/interview decisions

Work on own initiative Supporting statement/interview

Ability to demonstrate an enthusiastic Supporting statement/interview commitment to the total team approach

Ability to work flexibly and be adaptable to new Supporting statement/interview methods and ways of working

ATTITUDE:

Commitment to Quality Supporting statement/Interview

Commitment to and evidence of CPD Supporting statement/Interview

EQUALITY OPPORTUNITY:

Demonstrate commitment and enthusiasm to Supporting statement/ interview promote the principle of equality and diversity in employment and service delivery

JG : 03.01.2023

Job Type: Permanent

Salary: £21,738.00-£23,785.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Stanmore, HA7 4BQ: reliably commute or plan to relocate before starting work (required)

Work Location: In person