Administrator and Assistant Archivist

About us

Syntech Research UK is a small business in Bury St. Edmunds. We are professional, agile, and our goal is to To provide competitive, independent, investigative research and product development in: crop production; crop protection; crop nutrition; food quality; environmental preservation; product stewardship; genetics and seeds..

Our work environment includes:

• Modern office setting
• Food provided
• Wellness programmes

Key Position Summary:

· Responsible for all office administration and clerical duties to facilitate the timely delivery of the annual UK GEP & GLP field trials programme.

· Following appropriate training, act as Assistant Archivist, ensuring all appropriate study (GEP & GLP), facility and personnel records are archived and to control issue and recalls of the SOPs (not production) and access to the archive.

· Act as Health & Safety Lead (following appropriate training as required); Conduct site safety inspections (“Risk Assessments”), document & report control measures as required. Distribute safety-related documents, information and notices to the staff.

· Support the Field Testing Manager to coordinate HR (Human Resources) needs (depending on experience).

Primary Duties and Responsibilities:

Administrator

• To co-ordinate and carry out all administration processes required to facilitate the delivery of the annual UK field trial programme including trial status (sending trial data updates) & information delivery (including report drafting support at end of trials).
• To support the Field Testing Manager to manage the day to day operation of the Field Facility including liaison with the landlord (as required), organising maintenance of the buildings, ordering office & field supplies (including agrochemicals, seeds and fertiliser).
• Maintain and develop all filing systems. Support the field staff with data entry (as required), field trial report drafting (completion of data/info) and updating company trials progress system (InSite) using information captured in trial schedules (by field staff).
• Generate trial information booklets (“Field Notebooks”) and plot labels for the field team before trial starting.
• Support field staff with the booking of shipments of crop samples (to laboratories) and raw data packages (GLP). Assist field staff with trial visits, client, technical & team meetings with the timely production of relevant documents (from ARM files) and organising refreshments.
• Communicate effectively with clients and company personnel via telephone and/or e-mail or during field facility visits.

· Liase with external IT support company for all business IT needs (as required).

• Act as Health & Safety Lead (following appropriate training) - Conduct site safety inspections (“Risk Assessments”), document & report as required. Distribute safety-related documents, information and company notices to all staff.
• Depending on experience, support the Field Testing Manager to coordinate and manager HR needs for the UK field team (utilising external support as required).
• Liaise with external IT support company for all business IT needs (as required).

Assistant Archivist role

• Following appropriate training, fulfil the role of Assistant Archivist (working alongside the Archivist) ensuring SynTech UK conforms to the relevant national GLP and GEP guidelines.
• Support the team to ensure all appropriate study (GLP and GEP), facility and personnel records are deposited and retained in the UK Archive (plus manage controlled access).
• Following appropriate training, support the Archivist for the control, issue and recalls of the SOPs (not production) and access to the archive.

Qualifications/Education/Experience/Soft Skills requirements:

· At least 5 years practical working office experience in General Administration.

· Works efficiently with good attention to detail.

· Excellent written and verbal English.

· Good PC skills including the use of all Microsoft programs (including 365).

· Excellent communication, task prioritization (flexibility around changing business needs) and organisation skills.

· Experience in Health & Safety desirable but not critical.

· Experience in HR desirable but not critical.

Job Types: Part-time, Permanent
Part-time hours: 24 per week

Salary: From £12.00 per hour

Benefits:

• Company pension
• Flexitime
• On-site parking

Schedule:

• Flexitime
• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Performance bonus

Ability to commute/relocate:

• Bury St. Edmunds: reliably commute or plan to relocate before starting work (required)

Work Location: In person