PA for Logistics and Supply chain

Responsibilities:
Service Delivery

Email (inbox management when Directors are travelling)

Diary and travel management

Supporting the wider Supply Chain team, including the TWL, Procurement and TWL Management team

Manging meeting rooms, visitors and associated requirements that arise at TW Logistics and TWL

Booking accommodation, meeting rooms and venues, providing refreshments and arranging hospitality as necessary, including supplier events

Accessing and reviewing all correspondence including e-mails, sorting, prioritising and replying as necessary.

Diary and travel management, for the three Directors.

Preparing reports, general correspondence, meeting agendas, minute taking, monitoring actions and producing presentations.

Interaction and liaison with internal and external customers as necessary.

Interaction with and assistance to the BUMTs and Head Office Functions as appropriate.

Implementing and maintaining procedures and processes to improve service delivery to all key contacts.

Attend occasional off site meetings to take minutes, notes and actions.

Understanding and optimising the use of IT in delivering the services outlined above.

Keeping up to date with the evolving technical competencies and expertise required to maintain the required level of skill in the discharge of professional duties.

Action HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with line managers to ensure a smooth entry/departure from the business.

Maintain all staff personnel files in accordance with current HR procedures to include the following:

Monthly payroll updates (add new starters/leavers to payroll system/update fares allowances for site-based staff/monitor maternity/paternity leave/statutory recoveries/student loans/driving offences (speeding/parking fines) plus any other ad-hoc payroll requirements which may arise.

Scanning HR Files and all HR Documents onto individual employees’ electronic files on the MyHR Payroll system.

Offer letters/employment contracts / new starter information packs.

Absence Management – manage sickness on a weekly basis using the internal system and external BUPA system. Monitor and report all instances of staff absence – use the BUPA system to monitor trends and notify line managers where appropriate. Liaising with departmental secretaries as and when required to follow up on required paperwork

Attend when required any disciplinary / grievance meetings as a note taker for HR/line manager.

Maintain staff and directors’ holiday charts

Company cars – maintain records for all company car users, order replacement/hire vehicles, maintain P46 tax records for Company car users.

What we will offer you:
Taylor Wimpey is a FTSE 100 business and one of the largest residential developers in the UK, building new homes and communities across England, Scotland and Wales. We are passionate about building new homes and communities with a focus on sustainability.

Our people are important to us and we want to make sure that we reward and recognise all the great work that they do. Our employees enjoy many standard benefits including access to the Taylor Wimpey House purchase discount scheme, pension (including company contributions), quality health cover, share save schemes as well as many flexible benefits such as buying additional holiday days, retails discounts, free Bupa health assessments and so much more. Our benefits work perfectly with our culture where you feel valued as a member of a successful team.

We offer industry leading subsidised professional training and development, which support our employees to excel and fulfil their career and personal goals in a variety of opportunities and environments. This in turn drives a strong succession of high performing customer centric leaders, really putting customers at the heart of everything we do. We embrace diversity and look to develop our people in the skills and areas they are most interested in, leveraging the qualities and appreciate the unique competencies, skills and experiences that each person brings to the company.

We work hard to attract the best talent for our award-winning business and are proud to feature in the top companies to work for on Glassdoor, voted for by our employees. If you are looking to join a thriving, company going through an exciting period then please get in touch.

To deliver an efficient, customer focused and professional PA service to the Group logistics & Supply Chain Director team

To support the Group Procurement Director, and Logistics Director on a daily basis. Duties will include general correspondence, emails, telephone calls, diary and travel management and system administration, as well as interacting and liaising with P.A. for the Group Manufacturing & Supply Chain Director, the Group Management Team (GMT) members, regional M.D.s, Functional Heads and others as required.

Work with the PA to the Group Logistics & Supply Chain Director and provide sickness and holiday cover.