Administrative Assistant

Administrative Assistant Leeds 20 Hours per week £19,000 FTE Why join us? The Disabilities Trust is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do – you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other. The Role This role is based at Osman House, a 16-bed unit in Scholes, Leeds which provides rehabilitation to people with an acquired brain injury. It is a unique community where the people we support can address their cognitive, behavioural, physical, and emotional difficulties.
MAIN PURPOSE: To assist in the carrying out of and providing of day-to-day administrative, financial and payroll procedures for the service/unit/department MAIN TASKS AND RESPONSIBILITIES

• Collate emails received on a daily basis, prioritise according to urgency/importance and action to ensure deadlines are met and completed in a timely manner.

• May have cash/cheque handling responsibility for service/unit/department and ensuring that all records/banking duties are accurate, carried out timely and processed for month end reporting.

• May be required to undertake purchase ledger responsibilities and all associated duties as required.

• Service/department/unit systematic filing (electronic and/or manual) of necessary paperwork in an appropriate and timely manner

• Assist in dealing with telephone calls as required, dealing with telephone enquiries in a professional manner, directing calls as appropriate and taking messages as necessary. This may include reception duties as required.

• May be required to undertake any other reasonable administrative duties, including deputising for others, that fall within the role and/or to support smooth running of Trust service/unit/department as directed by line manager.

• Communicate effectively with staff at all levels, ensuring the efficient collation and distribution of information

• May assist and support in the collection and submission of accurate data to Central Support Services/Functions within specified deadlines.

• May be required to support in the chasing debts in conjunction with Credit Controllers and/or central support service/functions.

About You

• Excellent working knowledge of Microsoft Office, specifically word, excel, outlook and internet use.

• Experience of Creating and managing databases, graphs, spreadsheets and tables.

• Proven organisational skills.

• Excellent communication and numeracy skills, both oral and written and face to face and telephone.

• Accurate data entry skills.

• The ability to deal with queries in a professional manner at all times

Rewards You can look forward to excellent benefits, including handy discounts on many brands and services.

• 33 days annual leave inclusive of bank holidays (pro rata)

• Excellent training and support

• Group life assurance

• Eye voucher scheme

• Free parking

• Nationwide employee staff discounts incl. eating out and shopping

• Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and in-store

We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals. To join our friendly team please press apply now. Please note: we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible. *All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks* The Disabilities Trust is committed to promoting a diverse and inclusive organisation. It’s a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.