Administration and Accounts Assistant

Administration and Accounts Assistant (Construction Tools and Equipment Hire) - home based role with occasional travel to our depots.

Are you looking for a new challenge? After a better work-life balance? Do you want to join a well-established company with a professional, engaging and supportive culture?

We are looking for a proactive and assertive all-rounder to come and support our busy accounts teams.

The Hireman is an independent tool hire company providing construction equipment services to professional contractors working in London and the Home Counties. Established in 1985, we have a successful 37-year track record and ambitious plans for growth. Our customers construct and maintain the buildings and infrastructure that we rely on for our homes, offices, schools, shops and hospitals, and we help them deliver their projects on time and on budget.

What will I be doing?

As part of our accounts team you will use your excellent organisational skills to deliver against the requirements of this diverse role. You will have a keen interest in business and finance, be skilled at managing priorities and communicating with customers, suppliers and colleagues.

Your main responsibilities will include:

• Reviewing contracts and purchase orders raised by staff to ensure all contracts adhere to requirements and are correct in content
• Ensuring required supporting documentation is available and clearly laid out
• Liaising with suppliers and customers as necessary, responding to queries and seeking additional information as appropriate
• Review and process supplier invoices promptly to ensure no additional charges have been missed etc
• Provide guidance/training to colleagues as necessary

Other responsibilities will include:

• Checking general purchase ledger invoices against purchase orders and receipts
• Raising purchase invoice queries with suppliers
• Checking contract paperwork for accuracy
• Ensuring accuracy of billing on sales invoices
• Dealing with customer queries
• Analysis of prospective customers
• Credit control
• Creation of Excel based reports (Pivot tables, Vlookups)
• Helping with general administrative tasks

What do I need?

The right candidate will be able to demonstrate the following skills and experience:

• Experience of purchase ledger / sales ledger
• Experience of credit control an advantage
• Understanding of profit and loss and balance sheets an advantage
• Excellent knowledge of Excel
• Excellent administration and organisation skills
• Good numeracy, and verbal and written communication skills
• Good practical skills and approach to problem solving
• Experience of Sage an advantage

You will also need the following attributes:

• A good work ethic with honesty and integrity
• Enthusiasm and a good sense of humour
• A positive, proactive, and flexible approach
• Excellent attention to detail
• Well organised and able to multi-task

What are we offering you?

• Salary of £25,000 to £30,000 per annum (depending on experience)
• Home based role / remote working
• Monthly bonus scheme
• Health cash plan
• An enhanced contributory workplace pension scheme
• 28 days’ annual leave, including bank holidays, rising to 33 days after five full years’ service
• Choice of working hours; 8am to 4pm, 8.30am to 4.30pm or 9am to 5pm, Monday to Friday
• Fresh fruit, snacks, and drinks in the depot
• Free equipment loans and staff discount on purchases
• Regular social events including annual summer and Christmas parties
• A turkey at Christmas (or other seasonal gift)

Job Types: Full-time, Permanent

Salary: £25,000.00-£30,000.00 per year

Benefits:

• Work from home

Schedule:

• Monday to Friday
• No weekends

Experience:

• purchase / sales ledger: 1 year (preferred)
• credit control: 1 year (preferred)

Work Location: Hybrid remote in London, E16 4TG