Assistant Administrator

Job description

A fantastic opportunity to work for a well-established training provider! TheLightBulb is an Essex-based company, part of the Get Set UK Group committed to the development and growth not only of their clients' employees but of their own. TheLightBulb works in partnership with the government to deliver funded Apprenticeships, Traineeships, Training courses and commercial training courses across a range of industry sectors.

TheLightBulb are looking to recruit a self motivated and experienced administrative professional, to work with learners of all ages primarily for our Skills Bootcamp programmes. The successful candidate will have experience in a role producing/cleansing data:

Job Purpose for a Administration Support Assistant

• Categorising a high number of applicants per day within the company's database
• Inputting data quickly and efficiently into the database
• Preparing, organising and storing information in paper and digital form
• Able to spot errors and anomalies in data (essential)
• Have a full understanding of the learner sign up paperwork for specific unemployed contracts (Skills Bootcamps).
• Arrange and conduct learner sign ups, ensuring to send out an email prior to the sign up, requesting the required evidence.
• Liaise with learners to request necessary information.
• Quality check sign up paperwork and ensure they are compliant.
• Create and accurately file learner paperwork both electronically and as hard copies, in line with GDPR and ESF document retention.
• Keep paperwork log up to date to identify any trends in compliant issues.
• Frequently attend short courses to monitor the attendance and contact learners who are missing.
• Produce reports on successes, progressions and withdrawals.
• Answer incoming telephone calls
• Book meetings

Ideal Candidate as a Administration Support Assistant

• Excellent interpersonal and communication skills
• Excellent keyboard/accurate data entry skills
• High level of initiative and motivation
• Analytical and inquisitive mindset
• Data literate
• Ability to work independently and as part of a team
• Good administration, co-ordination and organisational skills
• High levels of accuracy and detail when completing contractual paperwork
• Competent in using IT systems namely the Microsoft Office Suite
• Be commercially aware and understand contractual requirements and be willing to adjust delivery to ensure requirements are being met

Benefits

1. Private healthcare through Vitality

2. Get fit with IncentFit flexible wellness solution

3. Private Pension Standard life 3% employer contribution 5% employee contribution

4. 25 days annual leave, plus bank holidays (January to December)

Job Types: Full-time, Apprenticeship

Salary range: £20,000 - £24,000 per year

Job Type: Full-time

Salary: £20,000.00-£24,000.00 per year

Benefits:

• Company pension
• On-site parking
• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 17/04/2023