Admin Coordinator

Secretarial/Administrative Support MOSSBANK-SHETLAND GAS PLANT(GBR) United Kingdom

Job Description

We have an exciting opportunity for an Administration Coordinator to join our Support Team at our Shetland Gas Plant (SGP) on an ongoing PAYE contract basis.

Please note : This role is based in Shetland

We can consider this role for flexible/hybrid working, no previous experience is required! Come and learn on the job!

Applications will close on 9th May 2023. If your CV is shortlisted following this, one of our dedicated recruitment agents will be in touch to progress your application further and to discuss the benefits of joining TotalEnergies as a core contractor.

Key duties include;

• Provide efficient administrative support to all departments including visitors & vendors
• Organise meetings and manage site calendars, including booking of conference rooms or visitor offices, ensuring these are kept in a correct and tidy manner
• Manage and distribute internal mail, and ensure outgoing mail is issued in a timely manner
• Prepare, issue, manage and periodically review the site Lockers, Stationary, Visitor PPE on a regular basis to ensure this is suitable for site requirement
• Assist SGP Personnel with any IT issues or processing requests
• Ensure that any procedures & site drawings are updated and recorded accurately
• Assist with arranging logistical duties ie flights, accommodation, transport, rotas, inductions, training etc as required
• Occasional purchase or service procurement via SAP
• Assist with the arrangement, coordination and promotion of any site internal & external affairs activities (ie VIP visits, staff events, school events, Welfare activities)
• Check and update the communication boards & screens onsite regularly. Utilise communication tools to positively promote SGP activities
• Arrange local site specific training, workshops, medicals etc, updating appropriate registers and parties as required
• Record information into reports, registers & databases as appropriate
• Review and report as necessary from site registers and action trackers, notifying of any expiries and arranging refreshers as appropriate

Candidate profile

• Higher Grade education or demonstrable ability/skills
• Good IT skills including the use of Microsoft standard packages (Word, Excel and Powerpoint)
• Good administration, organisation and planning skills
• Excellent communication and teamworking skills

Offer ID

73142BR

Metier

Administrative Support, Secretarial Support

Region, department, area

Aberdeen

Employment type

Regular position

Experience level required

Less than 3 years

Employer company

TotalEnergies E&P UK Limited

Branch

Exploration and Production

Salary currency

GBP

About us / company profile

About TotalEnergies
Total is a broad energy company that produces and markets fuels, natural gas and electricity. Our 100,000 employees are committed to better energy that is more affordable, more reliable, cleaner and accessible to as many people as possible. Active in more than 130 countries, our ambition is to become the responsible energy major.