Operations Assistant

We’re the world’s largest independent global B2B marketing agency, where curious minds create the future. This is where you’ll find thought-provoking, ego-quashing, mistake-learning, all-including, convention-breaking, and always-growing marketers with a passion for what they do.

We are looking for a school or college leaver/someone looking for their first opportunity into the advertising industry to join our multi award-winning agency as a junior office manager/IT support.

We are passionate about coaching our people to develop and this is a great role to be able to do just that. We are looking for someone who wants to see how agencies run and operate and get some solid experience across all aspects of the agency.

At first, the role will be broad allowing you to interact with all team members at all levels. As things develop throughout your first year there will be opportunity to work with different departments and gain a sound knowledge of the way an advertising agency is run. Longer term there may be the opportunity to pursue a career in a chosen area that best fits and plays to your skillsets.

You’ll need to be keen, driven, have a lot of common sense and be organised. You’ll be curious with an innate desire to learn. Written and verbal communication should be solid.

Main areas of responsibility will be managing the office, assisting the Resource and IT managers to help them in their day to day and organising our teams to deliver our award-winning work.

What you’ll do:

Office Management/IT

• Ordering office supplies/needs/consumables, working with suppliers to manage competitive costs
• Weekly office food & bar shop. Restocking food and snack cupboards in the office as needed. Coffee machine maintenance.
• Meet and greet Visitors/Clients
• Booking travel for some of our EMEA colleagues
• Keeping storage units in order
• Office safety: First Aid and Fire Marshalls
• Meeting room etiquette and bookings plus any required catering/IT needs
• General office appearance
• Deliveries/post/couriers
• Managing the Display screens around the office

Assist the Resource Manager with the following:

• Daily check in with creatives to confirm workload
• Review time sheets weekly to ensure accurate time recording against planned workload
• Review holiday requests to ensure adequate staff coverage
• Assist with the onboarding new members of the team, offboarding leavers and freelance staffing support

Why should you join Transmission?:

• 25 days holiday
• Birthday day off
• Three additional days to be used between Christmas and New Years
• Dedicated learning and development programme for every member of staff
• Amazing new office space, with free lunch provided
• Private medical insurance
• Life assurance
• Cycle to work scheme
• Income protection
• Onsite gym
• Gym discount platform
• Headspace app
• Wellness room
• Early Friday finish

We’re smart. And have a constant urge to learn more. We encourage questions and innovative mindsets. At the same time, we value empathy and collaboration over ego. The most rewarding outcomes are achieved together.

We’re fearless. We celebrate the diversity of thought and experiences. We push boundaries. We’re not afraid of failure. We welcome it because learning from mistakes is how we grow as people and as a company.

We’re transparent. We earn trust by showing respect and being honest. We value the breadth and depth of each person and their story. We form a happier, healthier, more confident team because we’re open with each other and have unique ways of thinking.

This is how we drive your now and define your next. Come join us.

Transmission is an Equal Opportunities Employer. We are committed to fostering an inclusive workplace and your race, gender, sexual orientation, age, or disability have no influence on our hiring decision