Finance Assistant

Role
A local Leicester college are looking to recruit a Finance Assistant to work 30 hours a week.

Proposed start date 15/02/2023

Duties and responsibilities

• To support the College Accountant in the preparation of the monthly management accounts and other financial reports, the year end statutory accounts and the annual and revised budget and financial forecasts

• To assist with the administration of the finance office, including the preparation of letters, reports and the distribution of documentation internally and externally

• To be responsible for the management of petty cash

• To assist with managing the purchase ledger, in particular responding to queries about the electronic ordering systems, scanning of invoices, matching of invoices to orders and liaising with suppliers in connection with orders, invoices and payments

• To be responsible for reconciling suppliers’ monthly statements, to include liaison with suppliers and identifying and resolving any variances

• To provide support for College trips and to ensure that all bookings are confirmed and paid for

• Ensure that all staff expense claims are in line with the College’s policy on the Reimbursement of Travel & Subsistence.

• Ensure the College’s value for money procedures are complied with in line with the requirements of the Financial Regulations and Procedures and maintain data in this regard for reporting to the Audit Committee.

• Either to review and check monthly salary payments for payroll, including preparation of monthly variance analysis, comparing actual spend to budget, or to assist the Finance and Payroll Officer with the processing of all payroll information and pension returns

• To prepare monthly bank reconciliations for review by the College Accountantc

• To check and prepare money for banking and update records accordingly including from the on-line payments system

• To oversee and ensure compliance with the government procurement card scheme in

operation in the College. Manage applications for new cards.

• To review, check and reconcile the monthly invoices from the College’s contractors, for example the outsourced catering operation

• To review and check the monthly utility invoices and ensure the latest forecast is updated for utility costs

• To maintain the College’s register of contracts and advise managers by email of imminent notice periods for contracts

• To maintain the College’s records of contractor insurances

• To oversee the new supplier process, including undertaking background and credit checks as appropriate.

Skills and experience

GCSE Grade C or above in maths and English or equivalent

Experience of working in a Finance office

Confident and competent in the use of Microsoft Office including Excel and word

Ability to respond and communicate with others showing sensitivity, clarity and focus

Location

Leicester

Job Types: Part-time, Temporary contract
Part-time hours: 30 per week

Salary: £13.64 per hour

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Leicester, Leicestershire: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have finance experience?
• Do you have a DBS check?

Work Location: One location

Reference ID: 1056996
Expected start date: 20/02/2023