Executive Assistant
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Position Overview & Specifications
The School Executive Administrator role is based in the School Executive Team and works closely with the School Executive Administration Manager to provide high-level support to the School of Sociology, Politics and International Studies.
What will you be doing?Key duties include (but not confined to) supporting the School as a first point of contact for enquiries and as a liaison point for all relevant internal and external contacts. These may be queries related to HR processes, finance and facilities matters, but may encompass other areas. The Executive Team is a core service on campus, therefore the role holder would need to be available to work on campus across the week to ensure the team can provide campus cover Monday to Friday. The team cover the service on a rota basis, during which each team member works 3 days on campus. There will be busy periods across the year (or in the case of staff absence) where additional campus days may be required. These will be notified in advance by the Executive Administration Manager.
You should apply ifyou have a proven track record in administration. You will have excellent customer service and communication skills and must be able to form effective relationships with staff and stakeholders at all levels. You must be highly organised, with a flexible, proactive and supportive approach to work, with a friendly and positive disposition. Excellent working knowledge of Office 365 tools including SharePoint groups and intranet, is required to support teams in delivering their core service. Experience of the following tools is desirable; web administration, using purchasing systems for goods and services, knowledge of HR policies in practise. Whilst the role holder will have delegated tasks, they will also be expected to organise their own day-to-day work to meet clear objectives, providing an effective service.
Additional informationFor informal queries contact : Sue Battin sue.battin@bristol.ac.uk
This advert will close at 23:59 GMT on Wednesday 14th June 2023
Interviews anticipated Thursday 29th June 2023
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We recently launched our strategy to 2030 tying together our mission, vision and values.
The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.Available documents
- SUPP109910 - Executive Assistant_job description.pdf
- Further Particulars - The School of Sociology, Politics and International Studies.pdf
JOB NUMBER
SUPP109910
CONTRACT TYPE/WORK PATTERN
Open ended / Full time
CLOSING DATE
14 Jun 2023
FACULTY/DIVISION
Faculty of Social Sciences and Law
SALARY
£25,948 - £28,929 per annum
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: Colleges & Universities
Based on transatlantic hiring benchmarks for Executive Assistant roles across University of Bristol's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to Colleges & Universities.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £25,948 - £28,929 bracket, including retirement vesting and health parity.
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