Internal Events Assistant

Do you like planning and coordinating a wide range of events?

We have an exciting opportunity for you to join The Bodleian Libraries events team. You will be part of the busy events team who look after all internal events as well as corporate events, weddings and commercial filming. You will also have the opportunity to work with a range of stakeholders to deliver high profile events.

You will conduct client show rounds, respond to enquiries from a range of customers and work with external suppliers and internal stakeholders. You will liaise with clients and colleagues to plan and agree the operational arrangements for each event and, on the event days, you will oversee the set-up and start of the event, and hand over to the Event Supervisors when appropriate. You will work closely with the Bodleian’s suppliers to maintain key relationships. You will work with other Bodleian departments and the others in the Events team to ensure that best-practice policy guidelines and service standards are met.

You will have previous experience coordinating events and a proven track record of providing outstanding customer service. With excellent interpersonal skills, employing tact, discretion and diplomacy, you will be able to take initiative when approaching decision making, planning and organising and be confident asserting rules when needed. You will also be a skilled multitasker with the ability to work under pressure in a busy environment as part of a team and on the events you are coordinating/responsible for.

This is a part-time, permanent position, working 18.25 hours per week. There is a possibility this role may become full-time if appropriate.

This role will involve some evening, weekend and bank holiday working. This role will involve occasionally helping to set up or moving furniture and equipment for events.

You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CV’s will not be considered.

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave.

Only applications received online by 12.00 midday (BST/GMT) on Monday 27 February 2023 can be considered. Interviews are expected to take place on Friday 10 March 2023.