HR Assistant

Whyte Matter Staffing Solutions are proud to be recruiting on behave our Client. Our client is looking for HR Assistant to join their confectionary company. The role will be based in Newtownards Co. Down. The HR Assistant will be responsible for a variety of HR tasks to support the delivery of a professional HR service to the Newtownards and Bromley sites and Group Projects as required. The Client is looking for someone to be responsible for providing administrative support for the HR function to include the following areas: Recruitment & Selection, Inductions, Training & Development, Employee Relations, HR Policies & Processes, HR Systems & Projects.

Accountabilities

• Record, organise and maintain the administration of HR activities and data in an efficient, effective and confidential manner.
• Create, maintain and update all relevant employee personal data (electronic and hardcopy) in a accurate manner in line with the Company’s GDPR policy and procedure.
• Support the HR team and Monitoring Officer to complete Equality Commission monitoring requirements by collecting monitoring information for applicants and entering data into the HR system.
• Undertake administrative activities linked to the employee lifecycle (new starts, internal movers and leavers) e.g. preparation of offer packs, processing of invoices, creating personnel files, generating addendums, etc.
• Assist the HR team in coordinating interviews, liaising with recruitment agencies, creation of schedules, preparing interview packs and representing the HR department on interview panels where appropriate.
• Support the HR team and Training and Development Co‐Ordinator in meeƟng audit standards by ensuring all personnel and training files are complete and up‐to‐date e.g. relevant signatures obtained, checking induction forms have been returned and completed, providing headcount/CSR/ ethical trading information.
• Assist the HR team and line managers to arrange induction for new starts and deliver HR inductions as required.
• Ensure GDPR compliance through the regular audit and data cleanse of hard documents.
• Effective use of HR systems to include the running of reports as required.

Competency

• Customer Focus Understands customer needs – both internal and external, meets their requirements and works to build strong and effective working relationships. Understands that customers and customer satisfaction are the foundation of our success.
  
• Continuous Improvement Proactively strives to enhance existing processes to add value, is open to and curious about new ideas and adapts quickly and positively to change.
  
• Drive for Results Takes personal accountability for results, takes on challenging goals, learns from set‐ backs in order to improve future performance, makes the necessary decisions to achieve results considering the impact on others.
  
• Effective Communication Shares information and ideas clearly; tailors messages to create a shared under‐ standing; listens actively, seeking understanding when required.
  
• Team Work and Collaboration Works effectively with others, asks for help when needed and actively seeks to help others, listens to others’ ideas and is open to these, recognises the efforts of others and promotes a positive team spirit.

Salary: £22-25k

Location: Newtownards, Co Down

If this sounds like you please get in touch with Avril Christie on 07563244045 0r email CV to avril@whytematter.com