Senior Document Controller

Overview / Responsibilities:
Wood is recruiting for an Senior Document Controller to join its Consulting team focusing on delivering information and data improvement and management projects for large-scale clients.
This role will be a hybrid of remote working and working in the client offices in London.
Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients.
It’s a future for all of us. We aspire to shape a better tomorrow by unlocking solutions that address the biggest challenges facing our clients and our society.
The Role
As delegated by the Document Control Lead (or Information Management and Document Control Manager), ensures the quality and co-ordination of all work processes followed by the Document Control department. Responsible for the management of data and documentation on behalf of Wood Group clients, in accordance with contractual arrangements. Responsible for the management of data and documentation supplied to Wood Group by clients in order that Wood Group have the information necessary to complete projects awarded to Wood Group under contract. Responsible for the ongoing storage of internal company documentation, including Business Management System related records.
What we can offer

• Meaningful and interesting projects delivered to leaders of industry
• Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

If all of this sounds good to you, review the typical responsibilities of the role and the requirements of the position below, then follow the link to apply and start your journey with Wood.
Typical responsibilities

• 
  As delegated by the Document Control Lead, supervises activities in the Document Control Department. Immediate subordinates are Document Controllers and Assistant Document Controllers
• Ensures work is carried out in accordance with client and/or company standards and specifications
• Ensures the quality of all work carried out under their jurisdiction
• Co-ordinates the work of other members of the Document Control as required and is responsible for the quality control and management of all work processes involved in the production of work allocated to them by the Document Control Lead
• Prioritises their own workload and delegates tasks to others
• Establishes clear file structures and manages electronic files, ensuring an auditable, electronic trail for all work undertaken
• Monitors and reports job/work status and workloads to the Document Control Lead, with any appropriate recommendations
• Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures
• Contributes to the development and management of department work practices, for example in-house and client documentation specifications, preferred terms etc
• Where nominated, carries out the role of Job Controller or Job Co-ordinator in accordance with the PS Job Control Procedure
• Assists in the maintenance of controlled, uncontrolled documentation and data, including document management files and work generated either internally by Wood Group, or externally by clients and held within the DCC
• Populates client EDMS
• Maintains work flow of documents through use of companies EDMS system
• Assists in the maintenance of controlled, uncontrolled documentation and data
• Receives and registers incoming data/documentation and associated work as allocated
• Receives and distributes documents and amendments to documentation held by clients and DCC controlled copies
• Ensures transmittal and receipt of draft documents in line with company procedures
• Maintains documentation records, databases and filing systems to provide accurate records of document status
• Initiates document reviews and chases up non-conformance of receipt of documents and amendments as per client document control standards and procedures
• Ensures client target dates are met
• Performs all necessary administration to ensure that the progress of items is tracked at all times and that an audit trail is maintained
• Coaches and mentors Document Control personnel as delegatedInformation and Documentation are receipted, tracked and transmitted in a timely manner
• Activities are completed in accordance with Company processes and procedures

Working Relationships
Internal:

• Maintains communication with Document Control lead
• Provides updates on workload to Document Control Lead and/or Project Managers as requested
• Highlights potential production problems in a timely and efficient manner
• Liaises with colleagues of all levels as dictated by the requirements of the individual projects
• Can work as part of a project-specific team, including liaising with and reporting to Senior and Project Managers within Wood Group

External:

• Communicates and co-operates with both internal and external stakeholders and subject matter experts
• Act as Wood Group's focal point and representative with external clients, providing advice and assistance with document control throughout the life of a project

Skills / Qualifications: Minimum Qualifications:

• Administration qualification preferable
• Higher general education
• RGU Document Control Foundation

Minimum Experience:

• Experience in an information and document handling environment involving library duties, database maintenance and issuing of documents.
• Project and Operations related document control experience

Job-Specific Skills:

• Able to apply Document Control process and procedure in a practical context
• Experience of working to tight deadlines
• Knowledge of online documentation systems and structure
• Demonstrable job co-ordination and administration skills
• Professional demeanor, interpersonal skills
• Knowledge of Microsoft Office packages

Behaviours:

• Organised
• Excellent communicator
• Keen sense of responsibility, enthusiasm and commitment to teamwork
• Proactive
• Flexible approach
• Problem solving
• Focuses on customer needs
• Demonstrably practices Company Core Values

Company Overview: Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com Diversity Statement: We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.