Personal Assistant (Part-time, Full-time, or Job-share)

Personal Assistant (Full-time, Part-Time, or Job-Share) Salary: £24,000 - £28,000 per annum (dependant on experience) Location: You will need to be willing to travel to our Farnborough office when needed Closing date for applications: 3rd May 2023
The opportunity:
Are you an experienced Personal Assistant looking for a new role? Due to growth within the leadership team, Zurich Municipal are looking for an organised and personable individual to provide personal assistance to the new members of the leadership team.
Zurich Municipal is a direct dealing commercial business, dedicated to the public and voluntary sector. Operating on a direct basis, and sometimes alongside brokers in a tripartite relationship, we embed ourselves within markets developing meaningful and longstanding relationships at all levels.
This role is available part-time, job-share or full time. This is because we want the best people for our roles, and we recognise that sometimes those people aren’t available full-time. Please talk to us at interview about the flexibility you may need.
What will you be doing? As the Personal Assistant, some of your responsibilities include:

• Perform confidential administrative work including timely responses to emails
• Organise and prioritise own assignments to ensure timely and accurate completion of work
• Greet and direct internal and external guests and handle internal customer and employee enquiries
• Compose routine and non-routine correspondence from brief notes, oral or written instructions
• Control, coordinate, and maintain schedules and coordinate meetings, appointments, and other activities
• Maintains supplies, and coordinate travel logistics using the Coupa procurement tool
• Prepare expense reports and handle payments for expense items
• Provide appropriate data and analysis for monthly financial reporting to support financial decision making
• Identify and comply with the main principles relevant to legal and regulatory controls that govern standard work practices
• Monitor business processes in order to identify opportunities for improvement
• Support in producing presentations in advance of internal/external meetings
• Provide support to wider team members when necessary

Who are we looking for? Your skills and experience:

• Previous experience of supporting a senior member or staff
• Administrative experience including, complex diary management, organising travel and events management
• Advanced knowledge of PowerPoint, Microsoft Word, Microsoft Excel, and Outlook
• Ability to work with minimal supervision and in a demanding environment
• High levels of accuracy and strong attention to detail
• Strong network of support (or ability to quickly build one) and able to find ways to get things done
• Effective communication, problem solving and relationship management skills
• Appreciation of importance of maintaining confidentiality

What will you get in return? As well as a salary of £24,000 - £28,000 dependant on experience, we also offer an excellent lifestyle benefits package which includes:

• 12% company pension contribution (employee contribution optional)
• Annual company bonus
• Full private medical cover
• 25 days holiday plus an additional 3 volunteering days
• Discounted technology offers
• Virtual GP appointments
• Discounted gym membership,
• Free flu jab
• Discounted gadget insurance

Who we are:
With about 55,000 employees serving customers in more than 170 countries we aspire to become the best global insurer as measured by our shareholders, customers, and employees. If you're interested in working in a dynamic and challenging environment for a company that recognises and rewards your creativity, initiatives, and contributions - then Zurich could be just the place for you. The success of our business is built on the contributions of our highly talented employees - people who work every day to position us at the forefront of the insurance industry. We therefore look to hire great people and we encourage those people to give their best.
You’ll feel the support of being part of a strong and stable company. A long-standing player in the insurance industry, we make every effort to address the career development needs and plans of our employees to ensure their success in the future.
Our culture
At Zurich we are proud of our culture. We are passionate about Diversity and Inclusion. We want you to bring your whole self to work we have a diverse mix of customers, and we want our employee base to reflect that. Our diversity and inclusion initiatives are creating an environment where everyone feels welcome regardless of protected characteristics.
With the above in mind we accept applications from everyone regardless of your background, beliefs, or culture however we especially welcome applications from women, people from ethnic minorities, people with a disability and people who are LGBT+ as these groups are currently under-represented in our organisation.
We are committed to continuous improvement, and we offer access to a comprehensive range of training and development opportunities. Zurich is passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity through the Zurich Community Trust.
We have won numerous awards for our work on Diversity and Inclusion. We are also proud to be nominated for the 2020 Insurance Times award for Diversity and Inclusion. You can read about our awards on our website.
So make a difference. Be challenged. Be inspired. Be supported, Love what you do. Work for us. #LI-Remote